Resources
Paper specification sheet
A specification sheet records the paper you agreed. Every repeat order then ships against the same spec, and every delivery gets checked against the sheet.
01 / How to use
How to use a paper specification sheet
Agree the spec on samples.
Compare samples in your own light and on your own line, and pick the grade, GSM and format.
Fill one sheet per grade and size.
Record every field below and give the sheet a reference.
Quote the reference on every repeat.
The supplier ships against the same sheet you approved.
Check each delivery against the sheet.
Note any shortage or damage on the carrier copy and photograph the damage before unwrapping further.
02 / The template
The specification fields
| Field | Your answer |
|---|---|
| Spec referenceYour own code for this paper. | |
| GradeFor example brown OGR or white MG. | |
| GSMThe agreed weight in grams per square metre. | |
| FormatReels, sheets or reams. | |
| Reel width or sheet sizeIn millimetres. | |
| Roll length or sheets per pack | |
| ShadeFor example white or brown, unbleached. | |
| Finish or typeFor example machine-glazed one side, or silicone-coated. | |
| Food contactYes or no, and what the paper touches. | |
| PackingFor example reels wrapped and capped, or sheets on pallets. | |
| Approved sample date | |
| Approved by |
03 / Why
Why a written spec matters
Shade and hand vary between mills and between batches. A written spec gives you and your supplier one reference to check against.
At KEIKO PAPERS, once you agree a spec, we keep the spec on file. Each repeat ships against the same sheet you approved, and we flag a batch change before the order ships.