Resources
Paper RFQ template
Fill in these fields once and send them to every supplier. You get quotes to compare line by line.
01 / How to use
How to send a paper RFQ
Fill in each field.
Complete one row per grade and size. Leave a field blank if you do not know the answer yet, and ask the supplier to suggest one.
Send the same sheet to each supplier.
Every supplier then prices the same grade, GSM, format and quantity.
Compare the quotes line by line.
Set the quotes side by side and check price, format and lead time on each line before you order.
02 / The template
The RFQ fields
| Field | Your answer |
|---|---|
| GradeFor example white OGR, butter paper or kraft. | |
| GSMThe weight in grams per square metre. | |
| FormatReels, sheets or reams. | |
| Reel width or sheet sizeIn millimetres. | |
| Roll length or sheets per packLeave blank if any length suits you. | |
| QuantityIn kilograms, reels, sheets or reams. | |
| ShadeFor example white, brown or natural. | |
| What the paper touchesFood, print, goods in transit or a machine. | |
| Delivery city | |
| Required byThe date you need the paper on site. | |
| Samples first?Yes or no. |
03 / Tips
What a supplier needs most
Grade, GSM, width and quantity come first. With these four fields, a supplier prices your order. We price reels by weight, and sheets and reams by pack.
Not sure of the spec? Send a photo of the paper you use today. A photo is enough for us to work from.
Ask for samples before a first order in a new grade, so you agree the feel and shade on paper, not on screen.